How to pull individual invoices out of one PDF

How to split invoices out of a PDF with Deckle

1. Open the combined PDF in a viewer and note where each invoice starts and ends, using the page positions in the file.
2. Open Split PDF and choose your PDF, or drop it onto the page.
3. Under How to split it, choose Page ranges I choose.
4. Enter the first invoice in From page and To page, for example 1 and 2.
5. Choose Add range for each further invoice and enter its pages.
6. Read the Planned files list. It shows each file's pages and names any pages that are left out.
7. Choose the button, such as Create 4 PDFs, then download the invoices.

The result screen tells you how many PDFs were made, so you can match it against the number of invoices you expected.

Pick the right split mode

Split PDF has four modes. Which one to use depends on how the invoices are laid out.

Example: a supplier sends a 9-page PDF with four invoices on pages 1–2, 3, 4–7 and 8–9. Enter those four ranges and you get four files: two pages, one page, four pages and two pages.

Take out one invoice only

If you need a single invoice, for an expense claim or a dispute, enter only that range. Every other page is listed as left out, and only one PDF is made. Nothing is removed from the source file.

To keep an invoice and also the remittance page that goes with it, either include both in one range if they are next to each other, or add two ranges and merge the two parts afterwards with Merge PDFs.

Name the files

Split files are named after the source with a number, such as invoices-march (1).pdf, invoices-march (2).pdf. Rename them in your file manager after downloading, ideally with the invoice number, such as INV-20431.pdf. Accounting software and auditors find invoices by number, not by position in a batch.

If you split many invoices at once, download them as one ZIP with the button that reads, for example, Download all 12 as a zip, and rename after unzipping. A ZIP holds up to 2,048 files.

Tips

• Use positions, not printed page numbers. Invoices often print "Page 1 of 2" on each invoice. Split PDF counts pages from the start of the file, so the second invoice may start at page 3.
• Overlap ranges for shared pages. If one terms-and-conditions page applies to every invoice, include it in each range. Overlapping ranges repeat that page, and the editor says how many pages are duplicated.
• Check each file once. Open each invoice and confirm the first and last page match the invoice number and total.
• Remove pages instead. If you only want to drop a cover page from the batch, Organize PDF pages is quicker. See how to delete pages from a PDF.

Other ways to split invoices

• Print a page range to PDF. Most systems can print selected pages to a new PDF, which works for one invoice at a time. See how to split a PDF on a Mac or on Windows.
• Export them separately at source. Many billing and accounting systems can export each invoice as its own PDF. If you do this every month, check the export settings first.

Frequently asked questions

Can I split a PDF into one file per invoice automatically?

Only when every invoice has the same number of pages. Use One file per page or Fixed-size chunks. For invoices of different lengths, enter the ranges.

Will splitting change the invoice?

No. Each part is a copy of the source pages. Text stays selectable and the layout is unchanged.

Can I split a password-protected PDF?

Create an unlocked copy with Unlock PDF using the password you have, then split the copy.

How do I get all the invoices at once?

On the result screen, choose the button that reads Download all 4 as a zip (with your number of files) to save them as one ZIP file.

Related tools

• Split PDF to make one PDF per invoice
• Merge PDFs to join an invoice with its remittance page
• Organize PDF pages to remove a cover or blank page