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Images to PDF

How to turn receipt photos into one PDF

By DeckleUpdated

To turn receipt photos into one PDF, open JPG to PDF, add the photos, put them in date order, choose Fit inside A4 and choose Create PDF. Each receipt becomes one A4 page in a single PDF you can attach to an expense claim. The photos themselves are not changed.

JPG to PDF

A receipt packet needs a readable sequence

First receipt

Date and total readable

Next receipt

Keep the intended date order

Saved packet

Count pages and compare each source

A combined file does not validate the records

Example page plan · check receipt names, dates and amounts yourself; this is not a bookkeeping or compliance certificate.

How to combine receipt photos with Deckle

  1. Open JPG to PDF and choose Select files, or drop the receipt photos onto the page. iPhone photos ending in .heic go in HEIC to PDF instead.
  2. Check Images to include. Every photo is ticked and numbered in page order. Untick any duplicate shots.
  3. Put the receipts in date order with the up and down arrows. Press Preview on a row to see a receipt on its page.
  4. Turn any sideways receipt with the rotate button on its row.
  5. Under Page size, choose Fit inside A4 and Portrait. A margin of Narrow keeps the receipt clear of the paper edge if it will be printed.
  6. In Output PDF name, type a name such as expenses-2026-10-jane-smith. Deckle adds .pdf.
  7. Choose Create PDF, download the PDF, and check each total and date on screen.

The result screen says how many pages were created and from how many images, which should equal the number of receipts you are claiming.

Order the receipts the way your finance team reads them

Deckle uses the order of the list, not the file names or the time each photo was taken. Decide the order before you convert. Most expense systems expect one of these:

Order by When it helps
Date of purchase Monthly claims and travel expenses
Line on the claim form When each receipt must match a numbered line
Category, then date Claims split into travel, meals and accommodation

Example: a three-day work trip has six receipts. The list reads train ticket, hotel night 1, dinner, hotel night 2, taxi, return train. If the finance team cross-checks against a claim form with numbered lines, put the receipts in the same order as the lines so they can tick them off.

If you spot a receipt in the wrong place after converting, open the PDF in Organize PDF pages, drag the page into position and choose Save pages.

Take photos that stay readable

A receipt has small print and often faint thermal ink, so the photo matters more than the conversion.

  • Flat and filling the frame. Lay the receipt on a dark, plain surface and get close enough that it fills most of the photo.
  • Even light. Avoid your own shadow and the flash glare on glossy paper.
  • Straight on. A tilted photo makes the edges of the total hard to read.
  • One receipt per photo. Each photo becomes one page, so separate shots keep each receipt on its own page.

JPG to PDF copies each JPEG into the PDF without re-compressing it, so the PDF is exactly as sharp as the photo. It cannot make a blurred photo sharper. Retake any receipt where you cannot read the total at normal zoom. How to turn a photo of a document into a PDF has more on getting a clean shot.

Add receipts that arrived as PDFs

Many receipts arrive by email as PDFs. Convert the photos first, then open Merge PDFs and select the photo PDF together with the emailed receipts. Put them in order and choose Merge PDFs. You get one file for the whole claim.

What to check before you submit

  • Every total is legible. Zoom in on the amounts and dates on each page.
  • The page count matches. Six receipts should give six pages.
  • No location data you don't want to share. JPG to PDF copies each JPEG within the pixel limit exactly, including any GPS location the phone stored in it. Turn off location for the camera, or remove the data from the photos before converting, if that matters.
  • The file size is acceptable. Phone photos are a few megabytes each, and the PDF is roughly their combined size. If the expense system has an upload limit, export smaller copies of the photos from your photo app and convert those.

Tips

  • Keep the original photos. Check whether your employer or tax office wants the original images as well; the PDF is a convenient copy.
  • Convert on a computer for small print. iPhone and iPad scale each photo down to 4 megapixels, and phone photos are usually 12 megapixels or more, so faint print on a long receipt can soften. A computer or Android device keeps up to 16 megapixels.
  • One PDF per claim. A clear file name with the month and your name saves the finance team renaming it.
  • Fit inside A4 for printing. With Match each image, a phone photo becomes a page over 50 inches wide.

Frequently asked questions

Can I put several receipts on one page?

No. Each photo becomes its own page. If you want several receipts on one page, photograph them together in one shot.

Can I search the receipts in the PDF?

No. Each page is a picture of the receipt, so the amounts are not selectable or searchable text.

What if my phone saved the receipts as HEIC?

Use HEIC to PDF. The steps are the same. HEIC photos are re-encoded as high-quality JPEG, and camera and location data are not carried into the PDF.

Are the receipt photos uploaded?

No. The PDF is built in your browser and the photos stay on your device.

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